* Get a good spam filtering solution in place. If 99% of the spam coming in doesn't just vanish, you need to switch. Get rid of the time you spend looking at and thinking about spam, and of the time you spend looking at the spam folder to make sure you didn't lose any good mail. There really are solutions that good out there.
*Check your inbox first thing in the morning then dip into it every hour or so. It's better to give your inbox quality time than your continual attention.
* If you piled up a bunch of subscriptions to email newsletters, If you're not reading them any more, unsubscribe. If you can't figure out how to unsubscribe, set up rules to delete them on arrival.
* If it takes 2 minutes or less to respond to an email, do it right away, as quickly as possible. Most emails only require a couple of sentences to reply. Do those now. If it'll take some thought or more time to write a response, tag it “@reply”, to be replied to later today if possible, and archive it.
* Audio and visual alerts serve only to break your concentration. It's much better to turn them off unless you need to respond to customers immediately.
* Whatever set of techniques you end up choosing, the most important thing is to apply them consistently. When you get down to the ZEB (zero email bounce) point and get that smile on your face, remember what worked for you and do it again and again and again. If you attend to your email every working day, eventually good inbox hygiene will just be a habit and you can spend your time doing your real work instead of dreading the mess.
* Don't be fooled into thinking that every e-mail requires an immediate response when a reply within 24-hours is acceptable.
* Don't ignore the tools supplied by Microsoft and the like to help you to differentiate between messages. You can colour code incoming messages to indicate important senders, clients and the boss.
* Whether you are out for the day or away on holiday for two weeks, leave very clear instructions and alternative points of contact for urgent business.
* If you've got hundreds of emails in your inbox, the prospect of clearing that out is daunting. Rather than let this overwhelming task stop you, tag everything in the inbox “to clear” and archive it all (except perhaps the last few urgent emails if you're ready to deal with those now). Then, from here on out, clear out all new, incoming emails. And schedule 30-60 minutes each day to clear out your “to clear” tag, disposing of each email in that tag as described below. Over the course of a few days (or a week), you should be able to get caught up.
* Not every email requires a reply. Learn to spot those instantly. Try to avoid responding to emails in which you're just in the “cc” field, not in the “to” field. Replying to fewer emails means less time spent cranking through your inbox.
* It's most efficient to do all your emails in groups, rather than processing them as they come in. For this reason, turn off your email notification. Set times during the day (2-3 times a day is sufficient for most) and give yourself 10-15 minutes to process your inbox. Do it quickly, all at one time, and get out. Of course, if one of those times is when you process your @reply folder, you might want to give yourself another 10-15 minutes on top of that.
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Computer viruses? Description, Prevension and recovery
A computer virus is a computer program that can copy itself and infect a computer without permission or knowledge of the user.
A virus can only spread from one computer to another when its host is taken to the uninfected computer, for instance by a user sending it over a network or the Internet, or by carrying it on a removable medium such as a floppy disk, CD, or USB drive. Additionally, viruses can spread to other computers by infecting files on a network file system or a file system that is accessed by another computer.
Many personal computers are now connected to the Internet and to local area networks, facilitating the spread of malicious code. Today's viruses may also take advantage of network services such as the World Wide Web, e-mail, and file sharing systems to spread, blurring the line between viruses and worms.
An e-mail virus travels as an attachment to e-mail messages, and usually replicates itself by automatically mailing itself to dozens of people in the victim's e-mail address book
Trojan horse is simply a computer program. The program claims to do one thing (it may claim to be a game) but instead does damage when you run it. Trojan horses have no way to replicate automatically. Trojan Horses are closely related to computer viruses, but they differ in that they do not attempt to replicate themselves. More specifically, a Trojan Horse performs some undesired yet intended action while, or in addition to, pretending to do something else. A common example is a fake login program, which collects account information and passwords by asking for this info just like a normal login program does
Worms are self-propagating computer viruses. Worm uses computer networks and security holes to replicate itself. A copy of the worm scans the network for another machine that has a specific security hole. It copies itself to the new machine using the security hole, and then starts replicating from there, as well
Spyware is software that tracks your actions and or your Internet use. It can capture what you type on your keyword, including passwords, and send it to the spyware creator. Spyware is similar to a Trojan horse in that users unwittingly install the product when they install something else
Adware is a form of spyware that collects information about the user in order to display advertisements in the Web browser based on the information it collects from the user's browsing patterns
Scumware changes how you view websites you visit. It replaces the actual content of sites with ads from scumware advertisers, and generates traffic for the scumware advertisers
Following are the Symptoms of a computer virus
*The computer restarts on its own
*The computer runs slower than usual
*Disks or disk drives are inaccessible
*Applications on the computer do not work correctly and You see unusual error messages
*The computer stops responding, or it locks up frequently
*The computer crashes, and then it restarts every few minutes
You can protect your computer against viruses with a few simple steps
*On the computer, turn on the firewall
*If you are truly worried about traditional (as opposed to e-mail) viruses, you should be running a more secure operating system like UNIX. You never hear about viruses on these operating systems because the security features keep viruses (and unwanted human visitors) away from your hard disk.
*Use updated antivirus software on the computer
*If you simply avoid programs from unknown sources (like the Internet), and instead stick with commercial software purchased on CDs, you eliminate almost all of the risk from traditional viruses
*Use updated antispyware software on the computer
*Do not open an e-mail attachment unless you know who sent it. Even then, it's not totally safe, as a sneaky virus that has infected a friend's computer can access the e-mail address book, send a message to everyone, and attach itself. To be completely safe, scan the attachment with your anti-virus software before you open it
*You should never double-click on an e-mail attachment that contains an executable. Attachments that come in as Word files (.DOC), spreadsheets (.XLS), images (.GIF), etc., are data files and they can do no damage (noting the macro virus problem in Word and Excel documents mentioned above). However, some viruses can now come in through .JPG graphic file attachments. A file with an extension like EXE, COM or VBS is an executable, and an executable can do any sort of damage it wants. The only defense is never to run executables that arrive via e-mail.
*Keep the computer operating system up-to-date
*Regularly back up your files. Should your system become infected, you won't lose valuable data.
*If you receive a suspicious message, delete it immediately from your Inbox. When you delete a message, however, it's still on your system. Go into the Deleted Mail folder and delete the message again to permanently remove it from your compute
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